Executives leaving on Thursday night and colleagues finishing their meetings on Saturday have different deadlines. A short trip table makes it easier to assess a common return, separate departures or a different travel option for some passengers.
What should you put on the two return lines?
Specify the date, destination and headcount on each line. Section 5.3 of the CAAT publication states that under its Own Use Charter category the passengers on departure must be the same as those carried on arrival. Have the team confirm which conditions apply to your journey when you first enquire. CAAT Aeronautical Information Publication, GEN 1.2
Suppose seven people arrive together, three hope to leave on Thursday and four on Saturday. Record the desired dates, the limits for each group and the flexibility available. Allocate any shared equipment to the people who need it. That information is useful even if some people ultimately travel on a scheduled flight. Planning a multi-stop private flight in Thailand
Does the same aircraft need to stay in Bangkok?
Compare keeping an aircraft on the ground with a plan involving another departure or a repositioning. CAAT describes a general aviation apron under section 2.20 of its Don Mueang listing. Parking still has to be checked for the aircraft and dates of your proposed flight. CAAT, Don Mueang
If the first departure changes where the aircraft is, the team has to account for that movement when assessing the second leg. Ask the proposal to identify the aircraft envisaged on each leg, the flexibility around times and what needs confirming before you make appointments.
How can you keep changes from causing confusion?
Give one person responsibility for passing on changes and use a sheet for each departure. Put the full airport name and date on every confirmation. The CAAT listings include separate parking charts for Don Mueang and Suvarnabhumi. Ground meeting instructions depend on which airport is confirmed. CAAT aeronautical charts
To compare private jet options from Bangkok, explain who wants to travel on each date and give a preferred time and firm deadline. Use the channel supplied as part of flight arrangements for the passenger names.