What arrival time should you give for the delegation?
Find the first commitment and what the visitors must do before it. Exit 3 of the Queen Sirikit National Convention Center MRT station connects directly to the site and gives colleagues coming on their own a place to orient themselves. Getting to QSNCC
In the flight request, say “badge collected by 8:15 a.m.” or “backstage 30 minutes before speaking,” based on your instructions. Give the driver the event’s actual drop-off point. The people setting up a stand can have different deadlines from those meeting clients.
Where do you deliver display cases and equipment?
Ask the organiser for the loading slot, service entrance and name of the person accepting the cases. The venue’s Level G plan shows four exhibition halls, a loading area and freight lifts. Locate the stand on the plan and use the organiser’s instructions to identify your assigned access. QSNCC Level G plan
Confirm the number, dimensions and weight of cases early. Describe what they contain, including batteries, liquids or fragile equipment. This allows the transport team to check what can go with the passengers. If equipment follows a different route, agree a delivery time and identify someone to check it before opening.
How should you arrange the return after the event?
Write down the time each person can leave and when equipment can be collected. QSNCC lists five drop-off areas on Level G. Give your driver the one used by your event, plus a number they can call. QSNCC Level G plan
Speakers may leave after their last commitment while the equipment team waits for the loading dock to open. Decide who must be on the same flight and who can travel separately. For the airport handover, see our guide to private aviation ground transfers in Thailand.
In a private flight enquiry for your team, include the badge, setup and teardown times, the hall number, the passengers on each leg and the equipment inventory.